A recurring event is a class or session that repeats on a schedule, such as "Adult BJJ, Tuesdays and Thursdays at 6pm". Dyno creates every session in the series up front, up to about a year ahead. Each session is its own event that members book separately.

Owners, admins and managers can create and edit events. Team members with the Staff role cannot.

The sessions appear on your **Events** list and **Calendar**, and members can book them in the Dyno app.

By default, every session you publish can be booked straight away. To stop members booking months ahead, set a booking window:

Sessions further out still show in the app, with the date booking opens. You can give a membership extra days on top of the window, so you can sell early booking as a perk. Your team can book members in outside the window.

A member who cancels a paid booking before the cutoff is refunded in full automatically. The freed place goes to the first person on the waitlist. See [How waitlists work](/articles/manage-waitlists).

Once a series has started or has bookings, its start date is fixed.

To cancel, open a session and use **Cancel This Event** for that one session, or **Cancel Entire Series** for every session. Everyone booked is notified. This cannot be undone.

A course is different. Members enrol on a course once rather than booking each session, so course sessions cannot be booked one at a time.

Schedule a class that repeats weekly, fortnightly or monthly, with a capacity, who can book and a cancellation cutoff.

A recurring event is a class or session that repeats on a schedule, such as "Adult BJJ, Tuesdays and Thursdays at 6pm". Dyno creates every session in the series up front, up to about a year ahead. Each session is its own event that members book separately. Owners, admins and managers can create and edit events. Team members with the Staff role cannot. Create the series Open Events and click New Event. Enter an Event Title and a Description. Under Schedule, click Recurring event. Choose how often it Repeats: Weekly, Fortnightly or Monthly. For weekly or fortnightly, pick one or more days under On days. Picking Tuesday and Thursday creates both sessions in one go. For monthly, pick the First session date. It then repeats on the same date each month. Set the Start time and End time. Set Starts on (weekly and fortnightly) and Repeat until. The series can run for up to 12 months from its start. Check the summary line under the schedule, which describes the series in words. In the Details panel, set the Capacity and, if you want one, the Cancellation cutoff (hours). These apply to every session. Set Access and Event Pricing the same way as for a one-off event. See Create an event. Click Create Event. The sessions appear on your Events list and Calendar, and members can book them in the Dyno app. Who can book, and when Membership Access, Group Access, Allowed Passes and Invite only work exactly as they do for a one-off event. See Create an event. Event Pricing lets you charge members and non-members different prices, or make a session free for members. Your owner and team can book any session without holding a membership. By default, every session you publish can be booked straight away. To stop members booking months ahead, set a booking window: Open Settings and choose General. Under Booking window, enter a number in Members can book up to (days ahead). Click Save booking window. Sessions further out still show in the app, with the date booking opens. You can give a membership extra days on top of the window, so you can sell early booking as a perk. Your team can book members in outside the window. Cancellation cutoff 0 or blank: members can cancel a session any time until it starts. Above 0: members cannot cancel within that many hours of the start. Their place stays booked. A member who cancels a paid booking before the cutoff is refunded in full automatically. The freed place goes to the first person on the waitlist. See How waitlists work. Change or cancel the series Open any session from Events and click Edit Event. Make your changes. Click Update event to change only this session, or Update series to change every session in the series. Once a series has started or has bookings, its start date is fixed. To cancel, open a session and use Cancel This Event for that one session, or Cancel Entire Series for every session. Everyone booked is notified. This cannot be undone. A course is different. Members enrol on a course once rather than booking each session, so course sessions cannot be booked one at a time.

Create a recurring event

An event is anything members book a place on: a class, a tournament, a game, a social or a workshop. This guide covers a one-off event on a single date. For a class that repeats every week, see [Create a recurring event](/articles/create-a-recurring-class).

If your club has the Staff scheduling add-on, a switch at the top of the page offers **Event** and **Personal session (1-2-1)**. Leave it on **Event**.

A member with a paused membership cannot book an event that requires that membership.

Your owner and team can book onto any event without holding a membership. Being on your team does not make someone a member.

Use this for gradings and other sessions only certain people should see.

Leave **Event Pricing** empty and the event is free to book. To charge:

Each group can have only one price. Members pay the tier that matches them and non-members pay the **Non-members** tier.

Members pay by card in the Dyno app when they book. The payment is taken on your club's own Stripe account: your club is the seller, and the money goes to your club, not to Dyno. You need Stripe connected before members can pay. See [Connect Stripe](/articles/connect-stripe).

The **Cancellation cutoff (hours)** decides how late a member can cancel.

When a member cancels a paid booking before the cutoff, they get a full refund to their card automatically. If anyone is on the waitlist, the place goes to them. See [How waitlists work](/articles/manage-waitlists).

Open the event from **Events** to see its attendees, waitlist and prices. From the event page you can also:

Set up a one-off event with a capacity, who can book, member and non-member prices, and invite-only access.

An event is anything members book a place on: a class, a tournament, a game, a social or a workshop. This guide covers a one-off event on a single date. For a class that repeats every week, see Create a recurring event. Owners, admins and managers can create and edit events. Team members with the Staff role cannot. Create the event Open Events and click New Event. Under Basic Information, enter an Event Title and a Description. A Tagline is optional. Under Media, add an image if you want one. Under Schedule, leave One-off event selected. Pick the Start Time and End Time. Under Venue, pick one of your saved locations, or click Add new location to save a new one. In the Details panel, set the Capacity. This is the most people who can book. Set a Cancellation cutoff (hours) if you want one. See Cancellations below. Optionally choose an Event Type, a Colour for the timetable and app, Categories and Event Leaders. Click Create Event. If your club has the Staff scheduling add-on, a switch at the top of the page offers Event and Personal session (1-2-1). Leave it on Event. Choose who can book Use the Access panel. Membership Access: select the memberships that can book. Anyone holding one of them can book. If you select none, the event has no membership restriction. Group Access: only shown if your club has groups. Select groups and only their members can book. The event also stops appearing on public listings. Allowed Passes: select the passes that can be used to book. If you have also selected memberships, only the passes you select here get someone in. A member with a paused membership cannot book an event that requires that membership. Your owner and team can book onto any event without holding a membership. Being on your team does not make someone a member. Make an event invite only Use this for gradings and other sessions only certain people should see. In Membership Access, click the Invite only card. Choose the people to invite from the list that appears. Click Create Event. What happens next: The event is hidden from everyone except the people you invite and your team. Each invitee gets a push notification saying they have been invited. For a child, it goes to their parent or guardian. Invitees book the event themselves in the Dyno app, like any other event. Set prices Leave Event Pricing empty and the event is free to book. To charge: Under Event Pricing, click + Add price tier. Choose who the price is for: Everyone, All members, Non-members, or a specific membership (shown as Members: followed by its name). Enter the price. Enter 0.00 to make it free for that group, for example free for members. Add another tier for each group you want to price differently. Each group can have only one price. Members pay the tier that matches them and non-members pay the Non-members tier. Members pay by card in the Dyno app when they book. The payment is taken on your club's own Stripe account: your club is the seller, and the money goes to your club, not to Dyno. You need Stripe connected before members can pay. See Connect Stripe. Cancellations The Cancellation cutoff (hours) decides how late a member can cancel. 0 or blank: members can cancel any time until the event starts. Above 0: members cannot cancel within that many hours of the start. Their place stays booked. When a member cancels a paid booking before the cutoff, they get a full refund to their card automatically. If anyone is on the waitlist, the place goes to them. See How waitlists work. After you create it Open the event from Events to see its attendees, waitlist and prices. From the event page you can also: Click Edit Event to change anything. Click Notify Members to send chosen members a notification about the event. This does not change who can book. Click Export Attendee List to download the attendee list. Click Cancel This Event to cancel it. Everyone booked and everyone on the waitlist is notified, and paid bookings are refunded. This cannot be undone.

Create an event

Every event has a waitlist. You do not need to switch it on. When an event reaches its capacity, members who try to book are offered a place on the waitlist instead. When a place opens up, Dyno books the next person in automatically.

A member can only join the waitlist for an event they would be allowed to book. If an event needs a membership, a group or an invite, the same rules apply to the waitlist.

The waitlist is first come, first served, in the order people joined. A place opens up when:

Dyno then books the first person on the waitlist who can still take the place. Members cannot cancel inside the cutoff, so places do not free up that way once it has passed.

Someone is skipped, and stays on the waitlist, if:

For a child, both go to their parent or guardian.

It shows each person's position, name and when they joined. The list is read-only: the order is set by when people joined. If nobody is waiting, it says so.

If you cancel an event, everyone on its waitlist is notified.

A course has its own waiting list, and you cannot join the waitlist for a single course session. When a course place opens, the next person gets a notification that a place is available. They are not enrolled automatically: they need to enrol to claim it. People carried over from the previous term are offered places first.

What members see when an event is full, how places are handed out, and who gets skipped.

Every event has a waitlist. You do not need to switch it on. When an event reaches its capacity, members who try to book are offered a place on the waitlist instead. When a place opens up, Dyno books the next person in automatically. What members see On the club page in the Dyno app, a full event shows Join waitlist instead of the number of spots left. A member who tries to book a full event sees This event is full and a Join waitlist button. Once they join, the app tells them their position, for example "You're number 3 in the queue". They can leave at any time from the event with Leave waitlist. A member can only join the waitlist for an event they would be allowed to book. If an event needs a membership, a group or an invite, the same rules apply to the waitlist. How places are handed out The waitlist is first come, first served, in the order people joined. A place opens up when: a member cancels their booking before the cancellation cutoff, or someone starts to pay for a place but does not finish, and their hold is released. Dyno then books the first person on the waitlist who can still take the place. Members cannot cancel inside the cutoff, so places do not free up that way once it has passed. Someone is skipped, and stays on the waitlist, if: they can no longer book the event, for example their membership has been paused, or the event has prices and no free (0.00) price applies to them. Moving someone off the waitlist never takes a payment, so on a paid event only people with a free price are booked automatically. What the promoted member gets A push notification saying a place has opened and they are in. The usual booking confirmation email, with their check-in code. For a child, both go to their parent or guardian. See the waitlist Open Events and click the event. Scroll to the Waitlist panel. It shows each person's position, name and when they joined. The list is read-only: the order is set by when people joined. If nobody is waiting, it says so. If you cancel an event, everyone on its waitlist is notified. Courses A course has its own waiting list, and you cannot join the waitlist for a single course session. When a course place opens, the next person gets a notification that a place is available. They are not enrolled automatically: they need to enrol to claim it. People carried over from the previous term are offered places first.

Events & Courses

Create a recurring event

Create an event

How waitlists work